How to Craft a Well-Crafted Board Meeting Reminder

By May 30, 2024 May 31st, 2024 No Comments

A well-crafted reminder for board meetings is an effective tool that will increase the preparedness of participants and increase productivity and effectiveness of scheduled engagements. Reminders must be timely and clearly convey essential information about the meeting such as the title date, time, location or virtual platform and agenda. Additionally, they should include a call-to-action that encourages attendees to confirm their attendance or to respond to any questions or concerns. A friendly tone and the use of a professional reminder template will encourage participant accountability and reduce the possibility of mistakes being made.

Begin your reminder email with a an introduction that concisely reminds recipients of the meeting’s purpose. This will make recipients feel valued and prevent them from missing out on the event because they forgot or didn’t realize its importance. Keep your subject line descriptive and short. A condensed subject could limit the information you communicate.

Sending reminders regularly before the meeting will ensure that attendees do not forget or miss anything. Start with a reminder a week ahead and then follow up on the day of your meeting. You may also want to consider sending a final reminder in the morning of the meeting, particularly in the case of critical sessions. A board meeting template that automates the process will make this easier and ensure everyone is aware of the meeting’s date, regardless of their schedule.

Akinwumi Michael

Author Akinwumi Michael

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